Business Addicts Coworking Response to COVID-19
As the Coronavirus (COVID-19) continues to spread across the globe and concerns about this pandemic continue to rise, this is an update on what Business Addicts Coworking is doing to protect the health and well-being of our community, which is of utmost importance.
We are closely monitoring the situation, taking direction and guidance from the Australian Government Department of Health and the Victorian Department of Health and Human Services on a day-by-day basis.
As a small business owner myself, I recognise how stressful this particular situation is and share your concerns. I also want you to know that we’re here for our business addicts community, as well as the wider local business community that may require our support during these uncertain times.
I also understand how important it is to be able to have some level of business continuity and normality during times like this. As schools go into preventative lockdown and other family members may be asked to work from home, it is likely that the home environment may not be the most conducive environment for you to work – especially if you have dodgy internet at home. I want to be able to continue to provide support with an alternative work environment to your home or regular busy workplace, for as long as it is considered safe to do so.
Based on advice to date, Business Addicts Coworking will remain open 24/7 for our members to be able to go about their business as close to “normal” as possible. This will remain the case, until otherwise advised.
However, nobody will be permitted to enter Business Addicts Coworking if they:
- Are displaying any flu like symptoms.
- Have been to a country considered at higher risk of COVID-19 in the past 14 days.
- Have been in close contact with someone during the past 14 day who is either confirmed or suspected of having COVID-19.
- Have a child at a school or a child care centre that has been shut down due to a confirmed case of COVID-19. If it is shut down due to a suspected case, then we also encourage you to stay away until appropriate testing is undertaken and you may return if a negative result is returned.
You may meet our entrance requirements, but choose not to attend. That is fine. The choice is yours. I just want you to be aware that we are here to support you during these unprecedented times and to let you know that we have taken the following additional measures to further enhance our cleaning and hygiene practices:
- We have increased the frequency of cleaning (including desks, chairs, door handles, toilets, etc).
- We have put up signage to reinforce the preventative measures that each of us can take to help limit the spread of COVID-19 and keep our community safe.
- Our staff have been advised to social distance where possible, this includes ‘skipping the shake’ (so don’t be taken aback if they do ‘jazz hands’ instead of shaking your hand).
- We will also be encouraging virtual tours of the space for anyone interested in joining and where in-person tours are conducted, we will be ensuring that those people meet our requirements for entering the space.
- Any meetings that contain non-members will take place in the Boardroom only.
- When there there are more than one person in the space at the same time, we encourage you to use the Meeting Rooms and Boardroom to assist with social distancing. Members can use these rooms whenever you like (with no daily limits) as long as you respect any bookings and clean down the surfaces after use.
- We are speaking to all current large group Training Room bookings to discuss the best way forward for their events on a case-by-case basis.
We are in a bit of a fortunate situation compared to busier coworking spaces and office environments, as the number of people who use our space at any given time is usually quite low compared to the size of our workspace, making it possible to still be able to implement social distancing (and sometimes isolation – obviously only for well people) within our work environment.
Business Addicts Coworking is also designed to be able to be run as a 24/7 unmanned facility. Therefore, our team will be reducing the number of hours we spend in the space to further reduce the level of risk.
We ask you to assist us in keeping our community safe by implementing social distancing measures (preferably a minimum of 4 meters) and enhanced hygiene practices, including but not limited to:
- Keeping enough space between you and other people to reduce exposure to any risk (e.g. try to leave an empty workstation between you and another coworker where possible or use one of the meeting rooms when available).
- Avoid shaking hands or any other forms of direct contact.
- Spray and wipe down your workspace before and after you use it, like you would (or should do) when finishing with equipment at a gym. Spray and wipe and paper towel is visibly available on the desks in the coworking area, as well as in the bottom right drawer in the coworking kitchenette.
- Cover your nose and mouth with a tissue or the crook of your elbow when you cough or sneeze and use spray and wipe to wipe down any nearby surfaces immediately after doing so. Dispose of any tissues into the bin immediately after use.
- Regularly wash your hands thoroughly with soap and water. Hand wash is available in all washrooms and at the sink in the hallway. If you are lucky enough to have any antibacterial hand sanitiser, you may wish to use this also. We don’t have any available (thanks to the hoarders), but we have placed an order and will make this readily available within the space once it arrives.
- Thoroughly wash all glasses, cups, dishes and cutlery immediately after use (and put them away).
- Open our main doors by pushing with your shoulder rather than your hands or using the paper towels provided where you need to pull the door open.
- Promote fresh airflow throughout the office by opening windows and doors for at least 15mins, several times a day. Let’s all work together to make sure this happens (our team can’t manage this when we are not in) and to ensure security whilst doors are open. Heating or cooling can be used to balance the temperature should this result in a less than ideal temperature in the space. Please make sure that all doors and windows are closed and both air conditioning units are off if you are the last person to leave each day.
- As our offices and meeting rooms are smaller spaces, avoid using any of our offices or meeting rooms with anyone else and open the door if you do.
- Close the door if you are using an office or meeting room by yourself.
- Consider taking all meetings online (let us know if you need help setting this up) or via phone. Should you need to meet face-to-face in our space, then make sure your guest meets with our requirements to enter Business Addicts Coworking and conduct that meeting in our Boardroom. There will be no additional cost for use of the Boardroom for meetings of four or less people.
- Consider using the space off-peak if you would prefer to work in isolation.
Please seek medical attention and isolate yourself from Business Addicts Coworking for a minimum 14 day period if:
- You are displaying any flu like symptoms
- Have been to a country considered at higher risk of COVID-19 in the past 14 days
- During the past 14 days you have been in close contact with someone either confirmed or suspected of having COVID-19
- If your child/ren’s school or child care centre has been shut down due to a confirmed case of COVID-19
It is also important that you advise a member of the Business Addicts team as soon as possible if any of the above events occur so that we can alert our community to take appropriate precautions as necessary.
If you are not showing any identifiable symptoms at the end of your 14 days self-isolation you may return to Business Addicts Coworking, assuming we are open at that time.
Should you test positive to COVID-19 within 14 days of using our space, please advise up immediately. You will also require a medical certificate declaring you are fit to return to work prior to being able to return.
Whilst we want to allow you to use our facilities for as long as possible, please understand that the situation may change at any time. Therefore, if there are any items that you keep at work that are essential to your operations, then I would encourage you to take them with you when you leave each day just to be safe, as if we are directed to lock down the facility then we may have to disable your Kisi access without notice.
Should we be forced to close down by Government directive, then your membership will be suspended at that time and any remaining days on your membership will be postponed until we are able to reopen, at which time your membership will reactivate.
This is a very dynamic situation and we will continue to monitor any changes in guidelines issued and update our advice (and this page) accordingly as the situation continues to evolve.
We ask you to be super vigilant and cautious at this time and as always, please do not hesitate to contact us at firstname.lastname@example.org if you need any further information or support.
On behalf of Liz, Janine and myself I just want to say how much we love our Business Addicts community. We do truly hope that these will be temporary measures and that we will all by high fiving each other in the not-to-distance future when we all pass through this period and our businesses and health are much stronger as a result of this experience.
Business Addicts Coworking